DO WE HAVE TO USE ANY SPECIAL TRIP REPORTING DOCUMENTS?

No, we accept any generally recognized form, that contains the required information to keep track of mileage’s and fuel purchases, origin, destinations and routes. If you need a form format we can provide.

IF I HAVE NOT BEEN USING A TRIP REPORT AND BEHIND IN FILING, WHAT CAN I DO?

We can use your readable driver logs and fuel receipts to prepare the reports to your jurisdiction. The logs will need to be retained as supporting documents for seven years.

DO WE HAVE TO USE ODOMETER OR HUBOMETER READINGS ON OUR TRIP REPORTS?

That is the generally accepted method to insure all miles are accounted for, however it is not required. In lieu of that method we would highly recommend monthly readings on all apportioned trucks to be able to show all miles were accounted for. Missing miles, not accounted for, can be distributed to each State proportionately.

CAN YOU PROVIDE DOCUMENTATION OF MILES OPERATED BY STATE TO SUPPORT A IRP AUDIT?

Yes.

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